![]() The final paragraph of the letter should end with a call to action, urging employees to take action. You can also include any resources available to employees that can help them better understand the changes. Offer reassurance that the new plan will not negatively impact their healthcare access, and provide specific details about what employees can expect under the new plan. ![]() Address Possible ConcernsĪfter highlighting the benefits of the new plan, address any potential concerns employees may have. Be sure to explain any limitations or changes in provider networks that employees need to be aware of. You can also include the cost benefits of the new plan, such as any reduced costs to employees, as well as the additional services and treatments that are now covered. Explain how the new plan is better than the previous one and how it will provide more comprehensive coverage. The next section should discuss the benefits of the new health insurance plan. This will grab their attention and let them know that what they’re about to read is important. You can start by expressing your appreciation for their hard work and dedication, and tell them that you have some important news to share regarding their health benefits. It should be concise and direct, making it clear that the letter is about a change to their health insurance plan. The opening paragraph of the letter should immediately address the purpose of the letter and introduce the reader to the new information. Here’s a guide to the best structure for a sample letter to employees about health insurance changes: Opening Paragraph This is especially true when informing employees of changes to their health insurance plan. When it comes to communicating important changes to employees, it’s essential to have a clear and concise structure that effectively conveys the message. The Best Structure for a Letter to Employees about Health Insurance Changes Remember, it’s important to be transparent and provide your employees with as much information as possible when making changes to their benefits. We hope this sample letter helps you communicate any necessary health insurance changes to your employees with ease. We appreciate your understanding and look forward to continuing to support your health and wellness needs. If you have any questions about these changes, please don’t hesitate to reach out to (insert HR contact info). We understand that this news may be concerning, but we want to assure you that we are committed to offering the best possible healthcare options and support. For example, you might mention that deductibles or co-payments are changing, that new benefits will be added, or that the provider is being switched.) (Insert specifics about the changes here. ![]() These changes were made in response to feedback we received from our employees and to better meet everyone’s healthcare needs. We wanted to let you know that we will be making changes to our health insurance plans beginning on (insert date). Sample Letter to Employees About Health Insurance Change: We encourage you to review the sample letter and use it as a guide when communicating with your own employees. We understand that change can be difficult, but we believe it’s important to keep our insurance plans up-to-date to best serve our employees’ needs.
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